WCAODS Role Descriptions

Secretary

Committee Member

This role is a Committee Member

Brief Description

Manages all correspondence to the society, books appropriate rooms for Committee meetings, rehearsals and productions and books shows with the relevant licence holders

Knowledge

Familiarity with the society’s Constitution
Organisational skills
Familiarity with word processing software

Responsibilities

Be responsible for all communications sent on behalf of the Management Committee, but shall not commit the Society in any way without the Committee’s approval
Be responsible for all communication received to the society and report it to the Committee as quickly as necessary
Arrange dates of productions and book rooms for rehearsals and performances
Maintain accounts with licence holders on behalf of the society
Book agreed shows with licence-holders and act as liaison between them and the society, ensuring the requirements of any licence are met
Regularly attend rehearsals of the Society and keep the notice board updated
Ensure all society officials are fully aware of their responsibilities
In the absence of an Assistant Secretary, undertake their duties as well

Role signed off

Role is signed off by Committee

Processes

Date	Process
	Monthly		Attend Committee Meetings and participate in meeting discussions.
	After Committee meeting		Ensure any communications agreed at the Committee meeting have been sent.
	January Committee meeting		Suggest show dates for next three years and, once ratified by Committee, book the agreed venue. Ensure an appropriate room is booked for every rehearsal. Agree AGM date. Once shows selected by Selection sub-Committee and agreed by Committee, book licences with licence-holders. Liaise with licence-holders on all matters and ensure any deposit is paid by the Treasurer. Ensure the requirements of the licence are fully understood and fulfilled by any relevant person within the society (e,g, Director, Publicity Manager).
	Weekly		Attend rehearsals regularly so that the current business of the society can be dealt with. Ensure the notice board is kept up to date.